Wedding planners packages United States of America

Day of wedding services include: Final Vendor Payment Management Wedding guest list management Seating chart arrangement Partial wedding planning Services leading 1week prior to the Wedding (vendor email communications Onsite event management

This popular beach wedding package includes a two post bamboo arbor with simple white fabric and starfish swag, event seating for 12, officiant, wedding coordinator and photographer all included. That's right! A wedding photographer is included at your ceremony location, up to one hour and you’ll receive fully edited, high resolution images delivered to you via online service for download where you have full printing rights forever, to download, print and share with family and friends Locations: Myrtle Beach State Park, Huntington Beach State Park ($25 Special Use Permit Application Fee included!), Atlantic Beach, Garden City Beach, Murrells Inlet, North Litchfield, Litchfield, and Pawley’s Island beaches. Pre Ceremony: Your professional wedding coordinator will help you plan and design your destination beach wedding in Myrtle Beach, SC with unlimited email and up to 2 hours of phone communication before the ceremony. Assistance with time of ceremony considering tides and local ordinances, assisting you with your ideal beach wedding ceremony location in Myrtle Beach State Park, Huntington Beach State Park, Atlantic Beach, Garden City Beach, Murrells Inlet Beach, Litchfield or Pawley’s Island Beach. Other locations are available upon request. Ceremony Features: Officiant to lead your ceremony with choice of vows. Officiant will complete the filing of your marriage license with the courthouse. A beautiful oceanfront beach wedding ceremony. Beach wedding photographer for up to one hour for a photo session during and after – on the beach at your ceremony location Full post production editing. High resolution images delivered via Online Service where you have full print release to download, print and share with family and friends. Event Décor: Two Post Wedding Arbor with white fabric in single color with starfish swag. Complimentary padded white event seating for up to 12 guests. Tiki with fresh floral decor and live tropical plants at your arbor. Starfish decor and roses along the aisle leading to your wedding arbor. Sand Unity Ceremony with Keepsake Vase. Travel time to and from the location, set up and beach preparation, with beach cleanup by our professional production staff.

An Outer Banks Affair and Sondra Meinhardt are Day of Coordinators and Full Planners. We make sure your wedding day is STRESS FREE and the day you have dreamed about, thought about and stressed over! There are so many details to think about during your planning process. We will help you with your budget, venue , music, food, design, time line, decor and all of those other details that make your wedding unique and personal. Sondra and the staff are there at the beginning of your wedding day until the very last minute . Our prices are budget friendly.We offer a military discount. An Outer Banks Affair will gladly travel to make your day perfect. Give us a call and let's talk about your dream wedding.

A detailed task list tailored to your specific needs. Up to 5 consulting hours to cover the areas you need to focus on as you look for vendors and interview them to get the most out of your time. (May need to reword this as it will be more of a specific process than the past where we used them to cover various things they were looking for. This will be to get them started) An email address for you to keep all of your wedding correspondence separate from personal and work and keeps everything together. Bonus Booklet: Ten Unique Ideas for a bridal luncheon or shower in Pittsburgh. (?) 2 1-2hr consulting meetings prior to day of wedding. Bimonthly Emails Creation of timeline and layout for the day Vendor confirmation and communication. Set-up through breakdown assistance-Someone that day to keep things running smoothly Includes up to 1 assistant Everything from basic package. Setting up a comprehensive payment schedule and tracking. Venue walk through for up to 3 locations. RSVP tracking Research and 3 suggestions for each of your vendors. Preparing and coaching how to get the most from your vendor meetings and making sure your vision is expressed and enacted. Problem solving and keeping the logistics of your wedding running smoothly. Bonus: Marriage Prep with Jos Willard, Expert relationship coach: Value for 90 minute skype session to get you and your spouse to be ready for your journey together: $497 Second Bonus: Free in person, 1 hour wedding band consultation with Jenny Butterfield, owner of Jenny Butterfield Designs. Value: $150

Our Event Designer will work with you to create your wedding the way you envision it creating an exclusive look for your wedding day. We will design,create and execute all aspects of your wedding decor and setup. Using your items and our rentals( rentals not included in price). the package includes: 2/inspiration boards 1 table mock setup month before wedding 3hrs consulting time venue walkthru if within 30 min Payment is Check,Cash, Credit card (fee )

Full Event Design, Theme and Décor Concept Development, Accompanied Personalized Assistance throughout the Entire Planning Process. From Innovative Concept to Flawless Execution, and all of the Essential Services Needed to Ensure a Flawless Wedding Day. Complimentary Initial Consultation Five Personalized Face to Face Consultation Appointments customized for your individual needs* (NOTE: these can be used for appointments such as: Budget Development and Analysis, Additional Event Design, Theme, Color and Décor Concept Development Consultations, Accompaniment to Alteration Sessions and Bride’s Final Fitting Session, Accompaniment to Additional Vendor Appointments and any other desired services tailored to your individual needs) In addition to the Five Personalized Face to Face Consultations above: Unlimited Consultation via Telephone and E-mail-this service starts from the date our services are retained and continues throughout the wedding planning process up to your wedding day. Wedding Day Attire Recommendations for all Etiquette Advisement Assistance with Selection of "Save the Dates", Invitations, Calligrapher and Wedding Favors (Graphic Design Service) Ceremony and Reception Venue Referrals Arrange Location / Venue Appointment Tours Accompanied Ceremony and Reception Location / Venue Search Unlimited Vendor Referrals in all Vendor Categories of only, Most Reliable Vendors in the Industry Arrange all Vendor Appointments 2 Accompanied Full “Vendor Appointment Days” which include Event Design, Theme and Décor Concept. Development Consultation Review of all Venue and Vendor Contracts and Arrangements Contract and Pricing Negotiation Preliminary Itinerary / Timeline Development Consultation Final Itinerary / Timeline Preparation 2 months before the Wedding Menu Tasting with Outside Caterer or at Venue and Assistance with Menu Selection and Details Walk Through at Selected Venue to further discuss Design, Set Up, Floor Plan Diagram Layout, etc. Final Detailing Appointment and Complimentary Table Décor Prototype with our referred Floral Designers the Month of Wedding Final Detailing with Venue Contact the Month of the Wedding Final Detailing Appointment with Coordinator the Week of Wedding Distribution of the Final Approved Itinerary / Timeline to Venue Contact and all Vendors the Week of Wedding Final Vendor Confirmations and Detailed Direction-Each and Every Vendor is called personally and All Details and the Entire Itinerary / Timeline is gone through line by line pertaining to Each Vendor’s specific contracted services Assistance with Unique Rehearsal Dinner Location Ideas Assistance with Selection of Hotel Accommodations for You and Your Guests Assistance with Unique Welcome Gift Basket Ideas for Out of Town Guests Assistance with all Transportation Needs and Arrangements Assistance with Unique Next Day Breakfast or Brunch Location Ideas Rehearsal Coordination and Instruction, maximum 2 hours Collection of items at rehearsal to be brought and set up by us on Wedding Day such as: Candles, Photographs, Guest Books, Pens, Wedding Favors, Toasting Glasses, Cake Serving Set, Ceremony Programs, Menu Cards, Assigned Seating Place cards, Table Names/Numbers, Candy station, etc. Essential Wedding Day Emergency Kit-We will have everything and anything you should need on your Wedding Day (2) Assistant "Day of Wedding" Coordinator Included. Additional Assistant “Day of Wedding” Coordinators are required for larger weddings and multiple location weddings. Day of Wedding Coordination (the maximum coverage is 14 hours) Decorate the Honeymoon Suite on Your Wedding Night if venue is within reasonable radius. RSVP services Valet Service Post Wedding Rental tuxedos and other rental items

Event planning Venue for reception Decor for Ceremony Decor for Cocktail Hour Decor for Reception Table cloths and napkins Flowers for bridal party Ring bearer pillow Flower girl baskets Includes event space for bridal shower

Welcome to the Events by Lisa Marie family, when booking our Full Planning Package you are booking the Pink Diamond package. With this you get full access to our staff of planners, constant communication, unlimited planning hours and our years of experience. Things included but not limited to are Recommendations based on pre-qualified wedding professionals Scheduling visits and planner attending each meeting Contract reviews and negotiations Design work Rehearsal management Full Wedding Day Management and directing And so much more.

Here is an example of some of the items our full planning package includes: Up to 12 months of consulting with Bride & family Wedding Day coordination-set up until tear down Help with Wedding Design  Creating ceremony & reception timeline 10 in person meetings Bringing dress & headpiece to ceremony location Help to select Wedding Date & Time  Help men put on boutonnieres Facility search for ceremony & reception  Double checking facility set-up Professional vendor referral  Cake table set-up (extra items) Helping you with your budget  Place cards, party favors and guest book set-up Room layout and tabletop design  Double-checking that menu & beverage needs are met Menu & Beverage Planning  Ensure all essential photos are taken by photographer Creating detailed timelines & checklists  Wedding Ceremony logistics (processional & recessionals) Coordinate vendor delivery, set-up & payment  Instruct attendants of their duties Mediator between Bride/Groom & families  Have Wedding Day emergency kit available Helping with Rehearsal Dinner facility search  Getting gifts to transport area Suggest, negotiate and set up room block at local hotels Assist with the retrieval of items at end of reception Rehearsal coordinator (max. of 2 hours)  Double-checking and improving any details needed Unlimited advice & consultation via phone or e-mail We look forward to helping you make your wedding day a success!

The Must Have package focuses on two weeks prior to your wedding day (plus three personal meetings held at your discretion) and includes professional consulting and coordinating in addition to rehearsal and day of directing. Assist with vendor referrals, saving you time and saving you money; Three personal consultations: (up to 6 hours) *Get to Know You personal consultation (up to 2 hours); Two additional personal consultations (up to 2 hours each). Suggested uses are: Ceremony and/or Reception site walk-through (scheduled any time after booking services); Wrap-up consultation (few days prior to wedding); Review vendor contracts for the fine print (non-legal advice); Coordinate/direct rehearsal, ceremony and reception, including: Assist guests with questions and directions as needed; Choreograph the wedding party ceremony processional/recessional, cue ceremony musicians; Choreograph reception introductions, dances, cake cutting, toasts, departure, cue band, DJ or other musicians; Prepare/distribute detailed timeline to vendors and wedding party; Two weeks prior to wedding, contact each vendor selected, confirm time, date of arrival; Two weeks prior to wedding, contact / assist dependable helpers (friends, family, volunteers) that you arranged for ceremony and reception venue set-up and break-down of personal and DIY items; *Weddings with a significant amount of DIY items or set-up / break-down require dependable helpers (friends/family that you arranged) - or - the purchase of additional set-up / break-down services from That Wedding.* Confirm deliveries to venues of ceremony/reception sites; Ensure proper post reception clean - up and safe return of personal decor, gift cards and other items; Provide Emergency Kit the day of the ceremony and reception; Distribute bouquets, pin corsages and boutonnières; Distribute Final Payments to Vendors; Up to 2 hours on-site coordination night of rehearsal; Up to 10 hours on-site coordination the day of the ceremony/reception; Up to 10 hours on-site assistant the day of the ceremony/reception; Additional time may be purchased at an hourly rate of $40. Travel expenses apply to weddings outside a 50 mile radius of Roanoke, VA and when overnight stays are necessary.

Our day of wedding service package includes: TWO planning meetings: first upon booking to review plans, give advice and checklist items, and second at least a month before wedding to develop itinerary for the day.) Itinerary development and vendor contact. Consultant attendance at wedding rehearsal (up to 2 hours). Day of" services for ceremony and reception (up to 10 hours). Reminder checklist for all items to be retrieved following reception.

*Venue Consultation *Budget and checklist development and management *Event styling and etiquette consultation *Concierge assistance with wedding planning tasks *Invitation coordination includes addressing, RSVP tracking and follow up *Vendor recommendations *Vendor/consultation meetings (unlimited) *Vendor contract negotiations *Assistance with menu development and recommendations on food choice *Planning meetings (unlimited) *Venue walk-through meetings (as needed) *Vendor coordination throughout planning process *Ongoing communication with consultant via phone or e-mail (unlimited) *Out of town guest services includes room block assistant guide *Provide timeline for wedding party/family/vendors *Vendor confirmation and coordination for the day of the wedding *Rehearsal dinner coordination *Personal direction for the wedding rehearsal, ceremony and reception *Coordinate ceremony and reception set up *One wedding consultant’s onsite day of the event (unlimited number of hours)

Full service planning for your big day! Relationship Fully execute all plans in a timely manner Unlimited phone calls and Internet exchange Unlimited in person meetings if within 50 miles of Austin Provide you with a personalized event planning checklist Work with you to meet event planning deadlines On-going etiquette advice Prioritizing your budget: Budget development, prioritization and management Securing your ideal venue: Location scout for Ceremony & Reception sites that meet budget and stylistic needs— includes venue research, review, coordinate appointments, in-person visits (actual number based on needs) & selection Contract review & negotiation Creating your wedding day blueprint: Initial Event Timeline Development Meeting Develop Event Day of Timeline Manage Event Day of Timeline Develop and manage Production Schedule (including vendor set-up and strike) Final Event Timeline & Details Meeting Coordinating the logistics and details: Ceremony and Reception site walk-thru Floor plan development Assist in planning Ceremony flow & formation Coordinate driving directions & maps (if needed) Pairing: Identify professional vendors within each category, based on your budget and you with and securing the right team of vendors. Verify vendor availability and pre-negotiate signature value they can provide Pull customized proposals, as needed Arrange and attend vendor meeting(s)(actual number based on needs) Contract review & negotiation Vendor payment schedule & alerts Coordinating the details with your contracted vendors: Coordinate logistics with venue & vendors Distribute & review approved Event Timeline and Production Schedule with vendors Final vendor confirmations Creating your signature wedding design & details: Wedding design inspiration presentation to determine wedding design direction(explores design looks & feels) Final inspiration board for Client’s approval Attend preliminary floral design meeting(s) Recommendations and guidance on rental & design vendors Attend design vendor preliminary/planning meetings (actual number based on needs) On-going exchange of décor ideas and signature details Ensure design cohesiveness; assist with: linen selection, invitation & paper elements,rental items, props, gown & attire planning, cake design, menu tasting & selection and/or favors/gift planning Logistics planning; on-site visits Coordinate Design Sample Meeting with vendors to finalize design & tabletop details Coordinating your Rehearsal: Orchestrate Ceremony Rehearsal (or support church coordinator) Distribute and review Event Timeline with Wedding Party Review/deliver personal items Coordinating and executing your wedding day: Oversee set up of Ceremony and Reception site(s) Set up all personal items (including programs, favors, escort cards, cake items, etc.) Distribute personal flowers Coordinate & execute flow of Ceremony & Reception Coordinate Reception formalities Oversee all vendor commitments Deliver final payment and/or gratuities to vendors Ensure all Ceremony & Reception items are packed and placed in designated location Provide Emergency Kit Assistant Coordinator(s) to be included in customized proposal based on guest count and event details Assistance with additional planning services: Planning and delivering of guest welcome bags Coordinate transportation arrangements & itinerary Coordinate hotel accommodations Add on services: Plan and/or execute Rehearsal Dinner/Brunch ($300) Consulting Fee Investment for the services provided in The Heart & Arrow begins at $1500. Package includes one certified planner. Additional certified planners require an additional $25 per hour. Non-certified staff of two is included up to two hours for setup.

Good morning, Thanks so much for the follow up. We have various packages listed below: Day of Service Coordination 6 Hours with custom wedding timeline: $599.00 with rehearsal included $ 699.00 Intermediate Service - Partial assistance with vendors and day of Service starting at $1,450.00 This includes assistance with hiring up to 2 vendors and 7 hours of service on the day of the wedding along with a custom timeline. Full Service - This is assistance with all vendors, custom detailed timeline, assistance with venue selection, review of contracts with vendors to protect you as the client, direct rehearsal (1 hours) , direct wedding day events (up to 8 hours), custom timeline & much more not listed on this email. We require a 50% down payment and you can make monthly payment with the balance paid 60 days prior to the event. I also can assist with floral for the wedding and work directly with wholesale to save you money if this is something you might be interested in. Please let me know if you would like to set up a call and I would be happy to review your wedding details. Thanks, Courtney Shelton Always n Forever Events

Offering full-service wedding coordination from the beginning to your farewell wave as you leave the reception at the end of the day, this is perfect for those couples who have demanding schedules or who live outside the area in which they are being married. Events by Lexi researches and contacts providers, visits sites, and brings all information to you for decisions. Lexi coordinates and organizes the details so you can enjoy your engagement! This package includes such things as: Initial Preparation Stationery recommendations Etiquette/protocol advice Regular progress meetings Personalized planning itinerary and checklist Weekly or bi-weekly communication with you during the planning process. Budget Formation & Guidance Prepare and monitor a realistic budget to fit your needs Track expenses as incurred Coordination of Providers Referral of providers Arrange food tastings Attend meetings and review contracts with providers Distribute final payment and tips to providers Contact and coordinate all final details with providers Prepare wedding weekend timeline for providers Confirm all providers’ arrangements/timeline Schedule the return of any rental equipment Prepare seating chart display for reception site Conduct Wedding Rehearsal Line up your wedding party and others involved in the ceremony to practice processional and recessional; working with the officiant to make sure ceremony runs smoothly. Arrange rehearsal dinner details to include invitations, menu, venue, etc. Direct Wedding Day Festivities Prepare wedding weekend timeline Attend to ceremony details Supervise set up at ceremony and reception location. Execute reception timeline Set out programs, unity candle, at ceremony site, as needed Distribute flowers to wedding party and assist with boutonnières for groom and groomsmen Direct the seating of the wedding guests at the ceremony by the ushers Queue musicians and officiant Available to couple for any last-minute details that arise Attend to requests of Bridal Party and Parents of the Couple all day long. Secure all personal items for designated family member or friend who is responsible for these items. Provide “emergency kit” with such items as nail polish, hairspray, safety pins, sewing kit, baby powder, bobby pins, stick pins, double-sided tape, Tide stick, Emory boards, tweezers, scissors, Static Guard, band-aids, and a few snacks – just in case! Overall event management to take care of any problems that may arise during your event. I will remain easily accessible to you and attend to any need you may have.

Between work, home, and social responsibilities, many couples simply do not have the time or energy to plan their entire wedding from beginning to end. Our wedding consultants understand they are not there to make decisions for you but rather to guide and assist you in making informed decisions. In this most popular package, our wedding consultants will: reception Consultations can begin as early as 12+ months prior to wedding. Begin with monthly face to face planning meetings ( 1.5hrs max. each) Budget Review and payment reminders Vendor research and recommendations-Finding the best professionals to provide the couple with exactly what they want. There are many talented experts available in the Kansas City area, but the difference between a good one and the right one is huge. Working with the right vendors is key to executing the vision for the perfect day. Negotiate the costs and contacts with vendors/venues Schedule appointments to interview perspective vendors-when necessary your coordinator will attend meetings (up to 2 meetings per vendor classification) Special consultations to develop wedding theme and design-via phone, e- mail or in person Establish a monthly checklist and timeline for you Arrange out-of-town guest accommodations Assist in the creation and design of unique themes and décor for the ceremony and Meet with you for final appointment to review and finalize all details of your wedding • Contact all vendors and review the details and timeline so that everyone is on the same page Coordinate your rehearsal Direct all vendors on the day of your wedding so that everything remains on schedule Ensure that the ceremony and reception sites are set up and decorated exactly according to your wishes Remain onsite for the ceremony and reception to attend to all details and any potential issues that may arise so that you can simply relax and be a guest at your own event!

If you want to experience what we do best at Love Letter Weddings, full service event design + planning is where it is at! We get to know you, as a couple, and orchestrate an event that is not only beautiful, but fun for you and your guests. The hands down most important thing to us is creating an event that is a true reflection of your personality as a couple. We will guide you step by step through venues, vendors, design, logistics, budgets and also provide some serious sanity along the way!

FULL SERVICE PACKAGE The Full Service Package will ensure that your wishes are our command. We will be there from the initial planning of the wedding until you are whisked away to your honeymoon. Rest assured that no stone will be unturned and your dream day will be a reality, without the stress. This package includes the Wedding Day Coordination plus much, much, more... Unlimited access to planning professional via email or phone. Wedding budget management. Vendor referrals & pre-screening. Attend vendor meetings with couple. Contract and pricing negotiations with vendors. Keep an updated list of confirmed guests. Develop wedding day itinerary for couple, wedding party & immediate family members. Create ceremony and reception room floor plans. Attend final meeting at reception venue. Assist in stuffing, addressing and/or mailing wedding invitations. Arrange accommodations for out of town guests. Event design. Assist with selection of decorating rentals, including floral arrangements, linens, lighting, props, etc. Assist with selection of invitations, place cards, napkins, favors, etc. Assist in finding and booking entertainment. Assist in obtaining marriage license, if desired. Arrange transportation for out of town guests with fights and/or ground transportation to and from airport & wedding location. Concierge for out of town guests arriving early; dinner reservations, maps, etc. Deliver welcome baskets for out of town guests to their hotel. Schedule and assist with Bridal portrait session. Assist couple with menus, tastings for rehearsal and reception. Assist couple with honeymoon plans. Consult with bride and groom to determine dreams and expectations for Bachelor, Bachelorette parties and Bridal Shower. Consult with and assist bridesmaids with Bachelorette Party. Consult with and assist groomsmen with Bachelor Party. Consult with and assist relevant parties with Bridal Shower. Attend any parties, if requested. Attend final dress fitting, if requested.

contact us for coordination price packages. Full Coordination Packages Include: Consultation and Interviews One to two detailed interviews as needed, to get to know you, your family and wedding party, as well as discuss the style, vision and budget for your wedding. Vendor Selection Provides recommendations and assists in choosing vendors, venues, and services, as well as set up and attend the appropriate meetings. Timeline Development Creation of personalized wedding day schedule that will organize your day from sunrise to sundown. Distributes Timeline and Site Plan to all vendors - 2 weeks prior Detail Management Manage and finalize the logistics involved with all vendors, venues and services. Contacts vendors for final service confirmations - 1 week prior Correspondence Maintain active communication with you via phone/in-person/email to coordinate details, and provide inspiration and feedback as needed. Rehearsal Coordinates and directs ceremony rehearsal On-Site Wedding Day Management & Coordination Serve as point of contact for vendors Arrive with first vendor to direct and oversee set up Set any personal decor and DIY elements not being set by vendors, limited to Guest book display ▪Ready to set favors Escort card/seating chart display ▪ Menu cards or other paper details Table numbers ▪ Candy buffet, if applicable Engagement photo ▪ One [1] additional display of client's choice, if applicable Fold napkins according to event needs, if applicable (i.e. pocket fold for menu cards) Welcome guests and direct to ceremony area Coordinate and direct Processional Manage timing to ensure event stays on schedule Coordinate and communicate with venue staff and vendors as needed Coordinate reception program with MC, cue guests as needed Pack up any personal decor and items at the end of the event to be transported off-site by couple's designee Oversee event breakdown

At brides “getting dressed” location: Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion Coordinate any food deliveries and set up and clear all meals Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time Blot personal flowers with paper towels and distribute to wedding party Make sure photographer arrives on time and has a “must shoot” list Gather bride, bridal party and immediate family for photos Call out names on “must shoot” list for photographer Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony Assist bride with putting on her wedding gown Maintain The Wedding Sitter Bridal Emergency Kit (just in case) Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day Communicate with best man to make sure groom is getting dressed and on-time Make wedding party aware of any last minute details Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location Ceremony Set up programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes Ensure that ushers/groomsmen arrive on time and are ready to pass out programs Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher Ensure that ceremony musicians have arrived and direct them as to where to set up Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony Communicate with bride and groom so that they know how much time remains before the start of the ceremony Handle any emergencies that may arise Line up the bridal party for their entrances down the aisle Cue ceremony musicians when bridal party is ready to begin processional Gather family and friends for after ceremony photos Prior to Reception Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer Arrange escort cards Make sure reception flowers/décor is set up according to flower order Ensure that tent and lighting are set up properly and troubleshoot as needed Meet with catering staff to confirm food timeline Set up guest book and pen, champagne flutes, cake cutting utensils Set up table numbers/names and menu cards Set up amenities baskets, hand towels, candles etc. in bathrooms Reception Ensure proper flow of cocktail hour food Look over dining tables and make sure they are set up properly Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour Help guests locate their escort cards and dining tables Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances Cue best man and father of the bride when they are about to be announced for toasts Alert catering staff to pour champagne just before the toasts Be aware of timing of catering service and make sure people are served promptly Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time) Prevent & fix any problems that may arise during your event Remain easily accessible through the entire event in case there are any details you would like attended to Set up favor table towards the end of the evening Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night Coordinate reception departure transportation