Full wedding planning and management
Wedding Planning Package
Do you have no idea where to start? Are you finding that all the details are just too overwhelming? Do you have a vision that you just do not know how to execute on your own? If this sounds like you, our Full Service Wedding Planning Package is the way to go!
Here's what's included in our Full Service Wedding Planning Package:
Initial consultation with The Couple to determine expectations, wants and needs.
Unlimited phone calls, emails and texts – written communication preferred.
Up to 8 meetings as requested by the couple (schedule permitting – limited to 2-3 hours per meeting) for planning sessions, event design, vendor consultations and/or site tours.
Please note that additional meetings can be added at a rate of $150.00 per meeting (schedule permitting – limited to 2-3 hours per meeting) for planning sessions, event design, vendor consultations and/or site tours.
Provide etiquette guidance when requested.
Vendor referrals, including acquisition of quotes, availability, terms of service agreements and coordination with each vendor as their contact source. Such vendors to include, but are not limited to: DJ, Live Music, Cake/Dessert, Catering, Officiant, Photographer, Venue, Bridal & Tuxedo Attire, Transportation, Hotel Accommodations, Travel, etc.
Prescreen and negotiate all vendor contracts on behalf and in the best interest of The Couple, allowing all discounts to be passed directly onto The Couple with no kickback or incentive given to The Wedding Planner.
Contact and confirm all known contracted vendors before the event to confirm specific details of their services.
Create and maintain vendor payment schedule and assist with budget management.
Follow up with vendors on any changes of wedding plans and details.
Assist with the preparation a timeline of events for the ceremony and reception.
Assist with selections of décor, centerpieces and overall event design.
Create reception floor plan layouts.
Manage and coordinate a full rehearsal of the ceremony with the Officiant (2 hour time limit).
Day Of Ceremony & Reception Set-Up and Tear-Down functions to include (as applicable):
Assistance and complete management of the event from The Wedding Planner and The Wedding Planner’s Assistant (assistant is optional and up the determination of The Wedding Planner based on the needs of services to be done for the event).
Assist Bride, Groom, and Wedding Party, as needed.
Use of The Wedding Planner’s rental inventory at no additional charge, unless specifically noted and agreed upon.
Please note that all rentals are to remain property of Cherry On Top Events by Jen and any damage or broken items must be paid for by The Couple.
Full provisions of a wedding day emergency kit (sewing kit, repair floral problems, first aid kit, etc.)
Distribute any final payments or tips to vendors.
Decoration of The Couple’s personal items for the ceremony and/or reception venue(s) within the limitations of The Wedding Planner’s abilities. All decorations will be discussed between The Couple and The Wedding Planner to determine capabilities, regarding size and any additional staff requirements.
Please note that additional charges apply for chair covers, sashes, moving tables and chairs, and hanging décor requiring ladder service.
Standard decoration includes set up of The Couple’s personal items for the Welcome/Guest Book Table, Gift Table, Memorial Table, Head Table, Candy/Popcorn/Dessert Table, etc., as well as assistance with the Florist/Decorator for Guest Table seating – all tables are as applicable and pre-discussed on specific set up requests directly with The Wedding Planner.
Distribute and assist with pinning any wedding flowers (bouquets, boutonnieres, corsages, etc.)
Assist the Officiant and any church coordinators, if applicable, with ceremony line up and release of the wedding party for the ceremony (grandparents, parents, groom, groomsmen, bridesmaids, flower girls, ring bearers, ushers, bride, etc.)
Transport any needed items from ceremony to reception (guest book, pictures, altar arrangements, etc.)
Assist DJ and/or any Live Musicians with the Line Up of the Wedding Party for introduction into reception.
Coordinate between all vendors (caterers, photographer, DJ, videographer, bar staff, on-site venue coordinator(s), etc.) during the reception.
Tear Down and Clean Up of The Couple’s personal items for the ceremony and/or reception venue(s) within the limitations of The Wedding Planner’s abilities. All decorations will be discussed between The Couple and The Wedding Planner to determine capabilities, regarding size and any additional staff requirements.
Please note that the tear down service does not include trash removal. If you need trash removal from catering and/or beverage service, there is an additional charge starting at $2.00 per guest.
Please note that The Wedding Planner will make every effort to ensure all items are properly packed and loaded into the correct vehicles, however The Wedding Planner cannot be held responsible for any damaged, broken, or missing items.
Load gifts, decorations and keepsakes to designated vehicle(s) or make arrangements for these items to be dropped off at an agreed upon location.
Return of any rental items to rental companies. Size and weight limits apply and must be pre-discussed.
Ensure reception venue is left in the condition as stated in the contract.