Wedding organization — Gold collection
Long Grove, United States of America
PRE-WEDDING DAY Four (4) In Person Planner/Client meetings. Research and present all Vendors to client based on a detailed conversation regarding budget, vision and overall goal. ANE will schedule site visits. Unlimited contact via email. Monthly Face Time “check-ins” to ensure the planning is running smoothly and on track. Provide a general planning checklist. Production of a detailed Wedding Day Itinerary. Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc. with all vendors. Detailed timeline will be sent one week prior to your wedding day to all vendors for review and acceptance. Etiquette advisement, as requested. Assistance with selection and wording on stationary. Review current budget, and help make any necessary changes, adjustments, or cost cutting suggestions. Tracking RSVP’s with client provided excel spreadsheet. Food and Beverage selection. Budget construction and analysis. Budget management (tracking of all payments and due dates). ANE will secure and finalize the details once you’ve chosen your perfect wedding location and remaining vendors. Full event design, theme, and concept development. We will ensure your wedding design has a cohesive feeling from beginning to end. This includes, but is not limited to, invitations, floral design and décor, menus, programs, lighting, favors, table design, linens, specialty rentals, save the dates, etc. Negotiate special hotel rates and room blocks for out of town guests. Arrange all transportation needs for Bridal Party and parents of the Bride and Groom. Research activities and special events for out of town guests Rehearsal dinner location research, selection, and coordination Research and/or construction of welcome baskets. Wedding Rehearsal Coordinate ceremony rehearsal (1 hour). Distribute extremely detailed wedding day itinerary to wedding party; family and attendants. Collect/coordinate final payments for specific vendors. Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, place cards, etc. (prior to rehearsal). WEDDING DAY One assistant coordinator. Manage the flow and timing of the ceremony and reception in conjunction with Band MC and Banquet Captain. Act as a liaison between wedding party, family members and vendors. Use of extensive Bridal Emergency Kit. Ceremony Distribute bouquets and pin flowers on attendants & family members, unless service provided by florist. Direct photographer, videographer, musicians, rentals florist, etc. of where to set up. Greet vendors and oversee set-up of the ceremony to make sure all commitments are fulfilled. Distribute final payments and gratuities as needed. Set-up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.). Direct Ushers with programs and seating distribution. Line up and cue wedding party/musicians for ceremony. Give marriage license to officiant & ensure wedding rings are present. Collect all personal wedding items and gifts and coordinate their safety with a designated person. ANE will not transport wedding gifts from one venue to another. COCKTAIL HOUR & RECEPTION Set-up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort and place card, gifts, table design, disposable cameras, etc.) Manage vendor set-up of reception and make sure all commitments are fulfilled. Cue Bride, Groom and wedding party for Grand Entrance. Assist band or DJ in queuing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.) Cue Bride and Groom for all important events. Maintain & coordinate timeline for all events during reception. Stay in communication with banquet staff. Pack up personal items used during the reception and gifts or cards received. All items will be given to a dedicated person. I do not transport or carry gifts, personal items after the reception to a family member's home. All items are to be given to responsible family members after event is over.