Special day-consultation with a destination wedding professional

Special day-consultation with a destination wedding professional

Lethbridge, Canada
$80
1

Destination Wedding Consultation Fee
For this fee you get our time and expertise in planning your destination wedding including choosing the destination/resort that’s right for you, contacting the resort wedding planner to ensure a wedding date & time are available, getting group quotes for airfare, accommodation or air/hotel packages. We will provide you a detailed information, rate sheet and booking form for you to send to your guests. We take care of all the details to make sure getting to your destination for your special day is as easy as possible. We will be there for you before, during and after you destination wedding.

The agents in our office have helped many wedding groups plan the destination wedding perfect for them. We try and make it as stress free for the bride and groom as possible by handling the details and being the contact for your guests.

A minimum of 10 to 15 passengers traveling together is required for a group rate.
- each Tour Company has different requirements for the number of people which
constitute a group.
Some Tour Companies will allow a group to be split between departure cities as long as they are
traveling on the same date to the same destination e.g. Some people departing from Calgary, some
people departing from Vancouver.
Some Tour Companies allow you to have different categories of rooms in the group if they are available,
e.g. Some people can stay in a Deluxe Hotel Room, some people can stay in a Jr. Suite, some can stay
with double occupancy, some with triple. You may also have some guests staying for 1 week, some for
2 weeks. Any request for rooms to be adjoining, smoking or non-smoking, balconies etc are always on a
request basis only. The request is given to the hotel with the rooming list and the hotel will do their
best to accommodate it but it is not guaranteed. If you have some people who want to use frequent flyer
point or Airmiles to fly to the destination we can try and get “land only” prices for the hotel with or
without transfers.
Some Tour Companies may give a dollar amount credit on the group based on the number of people in
the group; it usually requires a minimum of 15 people booked to get any credit. It can also vary
depending on the hotel booked. This dollar amount can be used by the Bride and Groom as a discount
off their own package or can be split between the groups. This credit is not given by all tour companies
and is sometimes only offered on certain hotels.
Once you choose a destination/resort and have the number of people attending as part of the group we
can contact the Tour Company Groups Department for a quote. We may be able to get more than one
quote if more than one Tour Company is offering the destination/resort you have chosen.
We usually have a reply from the Groups Department in 7 to 14 business days. They will guarantee the
Group Rate quoted for 1 to 2 weeks, providing they can obtain enough seats and rooms in order to
accommodate the group. They will not hold space until they receive a deposit. All taxes quoted are
subject to change.
A non-refundable deposit of $150.00 to $250.00 per person is due at time of booking in order to hold
space. Final payment is usually due 45 days prior to departure. A detailed name list is due 45 days prior
to departure or earlier if requested by the airline or hotel or if the prices quoted are Early Booking Bonus
Prices which require balance by an earlier date.
Usually up to 2 months prior to departure the Tour Companies will allow a passenger reduction up to 10
– 20% of the total group seats. The deposit will not be refunded but will be applied to the balance of the2
group in lieu of forfeiting the deposit. The number of people in the Group may increase subject to
availability of airline seats and hotel rooms at the current price when they are added.
Optional Trip Cancellation/Interruption Insurance is available covering trip cancellation/interruption due
to emergency illness/death of passenger or member of immediate family as well as 40 other insured
reasons. Rates for this will be provided with the Group Quote, it must be purchased at time of deposit.
Contact with Wedding Coordinator
We can get the options for wedding packages offered by the resort along with their prices and prices for
optional extras. We can sometimes get photos of the bouquets offered in the package, wedding cakes,
area decoration etc. However for planning the details of the wedding we will give you the name and
contact information for the Wedding Coordinator at the resort and have the Bride and Groom
contact them directly. In our experience miscommunication can occur if we are the go between; we
will assist if you are having trouble contacting the coordinator and try and answer any questions you
have but will not plan any of the details for the ceremony etc. Our job is to work with you and the tour
company on planning the details of the travel package to the resort (air, hotel, transfers) and the wedding
planning is between you and the Wedding Coordinator.

Destination Wedding Consultation Fee
For this fee you get our time and expertise in planning your destination wedding including choosing the destination/resort that’s right for you, contacting the resort wedding planner to ensure a wedding date & time are available, getting group quotes for airfare, accommodation or air/hotel packages. We will provide you a detailed information, rate sheet and booking form for you to send to your guests. We take care of all the details to make sure getting to your destination for your special day is as easy as possible. We will be there for you before, during and after you destination wedding.

The agents in our office have helped many wedding groups plan the destination wedding perfect for them. We try and make it as stress free for the bride and groom as possible by handling the details and being the contact for your guests.

A minimum of 10 to 15 passengers traveling together is required for a group rate.
- each Tour Company has different requirements for the number of people which
constitute a group.
Some Tour Companies will allow a group to be split between departure cities as long as they are
traveling on the same date to the same destination e.g. Some people departing from Calgary, some
people departing from Vancouver.
Some Tour Companies allow you to have different categories of rooms in the group if they are available,
e.g. Some people can stay in a Deluxe Hotel Room, some people can stay in a Jr. Suite, some can stay
with double occupancy, some with triple. You may also have some guests staying for 1 week, some for
2 weeks. Any request for rooms to be adjoining, smoking or non-smoking, balconies etc are always on a
request basis only. The request is given to the hotel with the rooming list and the hotel will do their
best to accommodate it but it is not guaranteed. If you have some people who want to use frequent flyer
point or Airmiles to fly to the destination we can try and get “land only” prices for the hotel with or
without transfers.
Some Tour Companies may give a dollar amount credit on the group based on the number of people in
the group; it usually requires a minimum of 15 people booked to get any credit. It can also vary
depending on the hotel booked. This dollar amount can be used by the Bride and Groom as a discount
off their own package or can be split between the groups. This credit is not given by all tour companies
and is sometimes only offered on certain hotels.
Once you choose a destination/resort and have the number of people attending as part of the group we
can contact the Tour Company Groups Department for a quote. We may be able to get more than one
quote if more than one Tour Company is offering the destination/resort you have chosen.
We usually have a reply from the Groups Department in 7 to 14 business days. They will guarantee the
Group Rate quoted for 1 to 2 weeks, providing they can obtain enough seats and rooms in order to
accommodate the group. They will not hold space until they receive a deposit. All taxes quoted are
subject to change.
A non-refundable deposit of $150.00 to $250.00 per person is due at time of booking in order to hold
space. Final payment is usually due 45 days prior to departure. A detailed name list is due 45 days prior
to departure or earlier if requested by the airline or hotel or if the prices quoted are Early Booking Bonus
Prices which require balance by an earlier date.
Usually up to 2 months prior to departure the Tour Companies will allow a passenger reduction up to 10
– 20% of the total group seats. The deposit will not be refunded but will be applied to the balance of the2
group in lieu of forfeiting the deposit. The number of people in the Group may increase subject to
availability of airline seats and hotel rooms at the current price when they are added.
Optional Trip Cancellation/Interruption Insurance is available covering trip cancellation/interruption due
to emergency illness/death of passenger or member of immediate family as well as 40 other insured
reasons. Rates for this will be provided with the Group Quote, it must be purchased at time of deposit.
Contact with Wedding Coordinator
We can get the options for wedding packages offered by the resort along with their prices and prices for
optional extras. We can sometimes get photos of the bouquets offered in the package, wedding cakes,
area decoration etc. However for planning the details of the wedding we will give you the name and
contact information for the Wedding Coordinator at the resort and have the Bride and Groom
contact them directly. In our experience miscommunication can occur if we are the go between; we
will assist if you are having trouble contacting the coordinator and try and answer any questions you
have but will not plan any of the details for the ceremony etc. Our job is to work with you and the tour
company on planning the details of the travel package to the resort (air, hotel, transfers) and the wedding
planning is between you and the Wedding Coordinator.

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Flair travel planners
Other, Lethbridge, Canada
1