Full wedding planning and management
Austin, United States of America
Full service planning for your big day! Relationship Fully execute all plans in a timely manner Unlimited phone calls and Internet exchange Unlimited in person meetings if within 50 miles of Austin Provide you with a personalized event planning checklist Work with you to meet event planning deadlines On-going etiquette advice Prioritizing your budget: Budget development, prioritization and management Securing your ideal venue: Location scout for Ceremony & Reception sites that meet budget and stylistic needs— includes venue research, review, coordinate appointments, in-person visits (actual number based on needs) & selection Contract review & negotiation Creating your wedding day blueprint: Initial Event Timeline Development Meeting Develop Event Day of Timeline Manage Event Day of Timeline Develop and manage Production Schedule (including vendor set-up and strike) Final Event Timeline & Details Meeting Coordinating the logistics and details: Ceremony and Reception site walk-thru Floor plan development Assist in planning Ceremony flow & formation Coordinate driving directions & maps (if needed) Pairing: Identify professional vendors within each category, based on your budget and you with and securing the right team of vendors. Verify vendor availability and pre-negotiate signature value they can provide Pull customized proposals, as needed Arrange and attend vendor meeting(s)(actual number based on needs) Contract review & negotiation Vendor payment schedule & alerts Coordinating the details with your contracted vendors: Coordinate logistics with venue & vendors Distribute & review approved Event Timeline and Production Schedule with vendors Final vendor confirmations Creating your signature wedding design & details: Wedding design inspiration presentation to determine wedding design direction(explores design looks & feels) Final inspiration board for Client’s approval Attend preliminary floral design meeting(s) Recommendations and guidance on rental & design vendors Attend design vendor preliminary/planning meetings (actual number based on needs) On-going exchange of décor ideas and signature details Ensure design cohesiveness; assist with: linen selection, invitation & paper elements,rental items, props, gown & attire planning, cake design, menu tasting & selection and/or favors/gift planning Logistics planning; on-site visits Coordinate Design Sample Meeting with vendors to finalize design & tabletop details Coordinating your Rehearsal: Orchestrate Ceremony Rehearsal (or support church coordinator) Distribute and review Event Timeline with Wedding Party Review/deliver personal items Coordinating and executing your wedding day: Oversee set up of Ceremony and Reception site(s) Set up all personal items (including programs, favors, escort cards, cake items, etc.) Distribute personal flowers Coordinate & execute flow of Ceremony & Reception Coordinate Reception formalities Oversee all vendor commitments Deliver final payment and/or gratuities to vendors Ensure all Ceremony & Reception items are packed and placed in designated location Provide Emergency Kit Assistant Coordinator(s) to be included in customized proposal based on guest count and event details Assistance with additional planning services: Planning and delivering of guest welcome bags Coordinate transportation arrangements & itinerary Coordinate hotel accommodations Add on services: Plan and/or execute Rehearsal Dinner/Brunch ($300) Consulting Fee Investment for the services provided in The Heart & Arrow begins at $1500. Package includes one certified planner. Additional certified planners require an additional $25 per hour. Non-certified staff of two is included up to two hours for setup.